🚀 Be part of a movement to change the way Europe pays

In today’s digital world, payments often still feel outdated: random delays and confusing rules make it harder than it should be to pay and get paid. The European Payments Initiative (EPI) is here to change all that, forever.

With Wero, our digital wallet, we make sending and receiving money simple, seamless and secure across France, Belgium and Germany, with more countries and omnichannel solutions coming soon. Supported by 16 major banks and the two largest European acquirers, EPI is building a new, proudly European payment system: easy, instant and transparent, all for the greater good.

🔎 What's in it for you

As an Executive Assistant, you'll operate at the heart of EPI, supporting the CPTO so he can focus on creating Europe’s next-generation payment system. You’ll be the organizational force ensuring that priorities run smoothly across a fast-moving, pan-European environment.

You’ll take ownership of complex coordination, streamline the CPTO’s workflows, and build strong relationships with internal and external partners. Your role will be pivotal in enabling leadership productivity, reinforcing alignment, and ensuring operational excellence across the product and design team.

If you’re resourceful, proactive, and energized by a high‑impact mission, this is your chance to contribute directly to Europe’s payment revolution.

At EPI, we embrace a remote-first culture, enabling our teams to work remotely from the country they are based in, with in-person meetings at least once a quarter to foster collaboration and connection.

🐝 About the team

You will report directly to our CPTO, who has more than 20+ years of experience in building, launching and scaling products and collaborate daily with other PA’s and the product and design team, as well as external stakeholders.

💥 Your impact

Executive Support & Calendar Mastery

• Manage complex calendars across multiple European time zones

• Anticipate needs, prioritize critical matters, and ensure leadership is always prepared

• Organize meetings, briefings, agendas, and follow-ups

Coordination Across Teams & Stakeholders

• Serve as the operational backbone connecting leadership to internal teams

• Facilitate communication across product, engineering, scheme, and marketing

• Support alignment, track action items, and maintain momentum

Meetings, Events & Logistics

• Plan virtual and in-person meetings, workshops, off-sites, and leadership sessions

• Manage travel, expenses, and scheduling with precision

• Prepare presentations, communications, and executive materials

Information, Reporting & Decision Support

• Organize documentation and ensure information flows efficiently

• Compile insights, summarize updates, and support KPI tracking

• Maintain confidentiality and handle sensitive information with discretion

Continuous Improvement

• Optimize executive workflows and operational routines

• Suggest improvements for coordination, processes, and communication

• Strengthen the efficiency and rhythm of EPI’s Product and Design team

💻 Technology stack

Proficient with MS Office, Slack, video‑conferencing tools and task‑tracking platforms (Jira, Confluence).

🕵🏻‍♀️ To succeed, you should meet at least 70% of these requirements

• 7+ years’ experience as an Executive Assistant supporting senior leaders or VP’s

• Background in fast‑paced, international, and tech‑driven environments

• Exceptional organizational and multitasking abilities, with strong prioritization skills

• Skilled at managing complex calendars, stakeholders, and workflows

• Experienced in preparing presentations, reports, and executive-level communications

• Proactive, independent, and able to anticipate needs and solve problems efficiently

• Strong interpersonal skills and a collaborative, team-oriented approach

• Fluent in English (C1/C2), additional language (German) is a strong plus

• Comfortable working remotely across multiple European time zones

• Willing to travel approximately once per quarter

🪜 If this looks like you, the recruitment steps are:

1. A first call with one of our recruiters

2. An interview with the team’s Project Manager

3. An interview with one Head of Department

4. A final interview with our CPTO

5. Hopefully, an offer you can’t refuse

⛔ Turn back if …

• You expect to manage a team immediately

• You thrive only in fully processed, rigid environments

• You want to reinvent everything on day one without understanding the context or regulatory constraints.

Otherwise apply!

🫶 Our commitment to equal employment opportunities

EPI offers the same job opportunities to all, without distinction of gender, ethnicity, religion, sexual orientation, social status, disability or age. EPI promotes the development of an inclusive work environment that mirrors the diversity of the clients our product is serving.

Department

Product & Engineering & Experience

Locations

Remote-First in Belgium, Remote-First in France, Remote-First in Germany, Remote-First in Netherlands, Remote-First in Spain

Remote status

Fully Remote