Administrative Specialist
myPOS
Administrative Specialist
At myPOS, we’re all about helping businesses grow and get paid. We make payments simple, smart, and accessible for everyone, but we’re more than just payment solutions—myPOS is a partner in growth. From free multicurrency accounts to powerful e-commerce tools, we’re here to support business owners of all sizes and everyone out there who dreams of starting their own business.
About the role
We’re looking for a versatile, well-organised, and execution-driven team member to join our Italian team as an Administrative Specialist. In this hybrid role, you’ll be a key player in keeping our local operations running smoothly, supporting benefits, payroll, admin, supplier management, and office life across our hubs in Milan, Rome, Naples, and Palermo.
What you'll do
Office & Facilities Management
Oversee daily operations of offices in Milan, Rome, Naples, and Palermo
Liaise with landlords, property managers, and external vendors
Coordinate maintenance, repairs, and office improvements
Support office relocations and space planning initiatives
Ensure compliance with local regulations and workplace standards
Vendor & Budget Management
Manage relationships with local suppliers and service providers
Monitor and control assigned office budgets
Track and report expenses accurately
Work closely with Central Finance in Bulgaria to ensure transparency, reporting accuracy, and cost visibility
Finance & Administration Support
Support time tracking and payroll processing in collaboration with HR and Finance
Administer employee benefits (e.g., meal vouchers)
Manage car leasing contracts and ongoing administration
Ensure accurate, compliant documentation and timely invoice processing
IT & Systems Support
Provide local first-level IT coordination and support
Act as liaison between Italian offices and Central IT in Bulgaria
Coordinate hardware setup, access management, and troubleshooting requests
Employee Engagement & Communications
Support internal communications across Italian offices
Assist the Country Manager and local leaders with internal and external events
Coordinate employee engagement initiatives
Support company meetings, town halls, and leadership visits
This role is perfect for you if you are:
Minimum 2 years of experience in office administration or a similar role
Fluent in Italian and English
Based in Milan, Italy
Willing and able to travel frequently to Rome, Naples, and Palermo
Strong organisational and multitasking skills
Experience managing budgets and vendor relationships
Comfortable working cross-functionally with international teams
Strong communication and problem-solving abilities
Proficiency in Microsoft Office (Excel, Word, Outlook)
Why you should join myPOS:
Vibrant international team operating in hi-tech environment
Annual salary reviews, promotions and performance bonuses
myPOS Academy for upskilling and training
Unlimited access to courses on LinkedIn Learning
Refer a friend bonus as we know that working with friends is fun
Annual individual training and development budget
Teambuilding, social activities and networks on a multi-national level
What we offer:
Excellent compensation package
26 days annual paid leave
Health Insurance
Meal Vouchers
Reimbursement of transportation expenses for the metro/train
Who we are:
Since 2014 we’ve been all about making payments easier and more accessible for businesses of all shapes and sizes. Whether you’re at the counter, selling online, or on the move, we’ve got businesses covered with smart, accessible and affordable solutions that keep things easy.
Our mission? It’s simple. Help businesses get paid by taking advantage of modern tech and innovative ideas, so payment challenges are a thing of the past.
Pro tip:
Take it easy about meeting every requirement—this job description is just that, a job description! Even if you don’t tick every box, want you to apply anyway! This is your chance to grow, learn, and build your career with us. We value potential over perfection, and we are all about mutual growth!
myPOS is committed to providing equal employment opportunities. All qualified candidates will be considered for employment without discrimination based on age, ancestry, colour, marital status, national origin, physical or mental disability, medical condition, veteran status, race, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by applicable laws, regulations, and ordinances.
Your application will be confidentially reviewed in line with the General Data Protection Regulation (GDPR). Personal information will be used solely for the job application and will be stored for a period needed by the application process. Only short-listed candidates will be contacted. Good luck!
- Department
- Sales
- Locations
- Milano
- Remote status
- Hybrid
- Reference number
- ID434837
Administrative Specialist
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