Company Description

Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

Job Description

What's it all about?

The main function of this Executive Assistant role is to support three VPs in Visa Commercial Solutions, with administrative duties including handling prioritization, managing the calendar, arranging travel, conducting desk research, supporting the organization of team activities and other administrative and project tasks.

What we expect of you, day to day for three VPs:

1 - Managing Diary

• Establish and maintain a sustainable daily, weekly and monthly rhythm
• Use knowledge and judgement to proactively manage diary clashes
• Maintain a forward view of diary
• At the end/ start of each week, ensure the overall week supports the agreed rhythm unless there are exceptional circumstances.
• Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders

2 - Administration

• Act as a liaison and facilitator and first point of contact
• Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
• Actively contribute to fostering team culture and community by organizing and participating in various team-building activities and events.

3 – Emails

• Prioritise emails/ requests and filter/escalate information as appropriate and email distribution lists.

4 - Support Travel and Expenses

• Action and approve expenses on behalf of the VPs.
• Manage complex travel itineraries for the VPs.
• This is a hybrid position with expectation you are in Visa’s Paddington office Tuesday to Thursday.

Qualifications

• Proven ability to build credible-long term effective working relationships, both internally and externally
• Strong time management and organizational skills, with structured approach
• Approaching problems with a can-do attitude, never believing solutions are impossible to formulate
• Ability to work in fast-paced environments
• Proficient with Microsoft Power Point, Excel, Word and Outlook
• Strong, open communication, including writing, interpersonal and presentation skills
• Self-motivated, highly organized and detail oriented
• Excellent organisational skills
• Above all, we are looking for someone with a positive, can-do attitude, who loves a challenge and thrives as working as part of a strong team

Additional Information

Hybrid office attendance.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.